|| Mission | Letter
to PV Residents | By Laws
ARTICLE I - THE CORPORATION
ARTICLE II - THE
- The name of the corporation shall be Putnam Valley
- Putnam Valley Residents' Coalition shall consist of the
membership, an Executive Board and an Advisory Board of Putnam Valley
- The geographic area that Putnam Valley Residents' Coalition
will concern itself with shall be that area within the Town of Putnam
- Putnam Valley Residents' Coalition shall not be affiliated
with any political party.
- Putnam Valley Residents' Coalition shall:
- address the concerns of the community on a town-wide
- provide a non-partisan organization for citizens to air
community concerns and through consensus seek to help implement
- ensure a safe and high-quality neighborhood environment
through adherence to the principles of sound zoning and planning;
- cooperate with government in helping to resolve
- monitor the activities of elected and appointed
government officials and agencies to ensure they are responsive to
citizens' concerns whether these are individual, neighborhood, area or
- offer assistance and/or information to individual
citizens and homeowner groups, and provide programs for members and the
general public which feature speakers with the expertise to cover a
wide range of topics.
ARTICLE III - THE EXECUTIVE BOARD (Board of Directors)
- Any adult residing within the Town of Putnam Valley shall
be eligible for membership.
- Putnam Valley Residents' Coalition Executive or Advisory
Board members should not serve on, or must take a leave of absence from
such boards, if elected, or appointed to, or are announced candidates
for political or governmental positions such as town or county boards
and/or departments. No member is precluded from voluntary participation
with other Putnam Valley citizens on town advisory committees.
Section A - Nomination & Election
Section B - Duties
- The Executive Board shall consist of up to eleven (11)
members elected by the membership.
- Executive Board members are elected at the annual
membership meeting scheduled in the fall of each year. Members must be
notified at least one month prior to the annual meeting and be sent the
names of nominees recommended by the current Executive Board. Included
in the mailing shall be proxy cards, an informational newsletter, and a
notice that members may nominate, prior to or at the annual meeting,
candidates other than those submitted by the Executive Board. The final
slate to be voted on may consist of members at large, and/or Executive
Board members meriting reelection.
- All voting shall be by secret ballot. After voting is
completed, proxy cards received by or on the annual meeting date are
immediately counted in public, along with the ballots cast by those in
attendance. The three (3) candidates receiving the largest number of
votes shall be elected.
- If an Executive Board member does not serve the full term,
whatever the reason, the Executive Board shall choose a replacement to
serve for the remainder of that term. For this reason, or if there are
additional vacancies on the Executive Board, it is possible that more
than three candidates for the Executive Board shall be chosen at the
annual meeting. As in paragraph 3, above, the candidates receiving the
largest number of votes shall be elected.
ARTICLE IV - OFFICERS
- The Executive Board shall have the power to manage and
control the affairs and property of Putnam Valley Residents' Coalition.
It shall have full power to adopt rules and regulations governing the
actions of the Board, but is not required to do so. All actions or
decisions taken by the Executive Board must conform to ARTICLE IX which
- The Executive Board shall meet regularly. The lack of
quorum is not an impediment to holding a board meeting. If a quorum is
not present, the Board may propose a decision or action which may later
be ratified in conformity with ARTICLE IX-QUORUM.
- The Executive Board shall elect the Officers of Putnam
Valley Residents' Coalition (see Article IV) to serve for one year.
Executive Board members may also serve as Officers, and may remove
Officers with or without cause. (see Article IX)
- The Executive Board may appoint any qualified individual
(see Article VI) to serve on the Advisory Board.
- The Executive Board shall not contravene Putnam Valley
Residents' Coalition by-laws.
ARTICLE V - THE MEMBERSHIP
- The officers of Putnam Valley Residents' Coalition shall be
a President, a Secretary, a Treasurer and such other officers, if any,
including one or more vice presidents as the Executive Board may from
time to time appoint. One person may hold more than one office in
Putnam Valley Residents' Coalition, except the offices of President and
Secretary. No instruments requiring more than one officer's signature
may be signed by a person serving in more than one capacity.
- The officers of Putnam Valley Residents' Coalition shall be
elected or reelected at the regularly scheduled Executive Board meeting
held following the annual membership meeting.
- In case of any vacancy in any office, a successor to fill
the unexpired portion of the term may be elected by the remaining
Executive Board members.
- The President shall preside at all membership and Executive
Board meetings. The President shall have overall supervision of the
affairs of Putnam Valley Residents' Coalition. The President shall keep
the Executive Board fully informed and shall freely consult board
members concerning the activities of Putnam Valley Residents'
Coalition. The President shall have the power to sign all contracts for
Putnam Valley Residents' Coalition authorized by the Executive Board,
unless the Executive Board shall require an additional signature. The
President shall perform such other duties as shall be assigned by the
- The Vice President(s) shall have such powers and duties as
may be assigned by the Executive Board. In the absence of the
President, a Vice President, in the order designated by the Executive
Board, or another member of the Executive Board, chosen by that Board,
if necessary, shall perform the duties of the President.
- The Secretary shall take minutes at all Putnam Valley
Residents' Coalition membership and Executive Board meetings,
distribute them accordingly, and shall keep a set of minutes for the
record. The Secretary shall give and serve all notices of Putnam Valley
Residents' Coalition and perform all the duties customarily incident to
this office, or assigned by and subject to the control of the Executive
- The Treasurer shall have the custody of all funds and
securities of the Coalition. The Treasurer shall keep or cause to be
kept full and accurate accounts of receipts and disbursements of Putnam
Valley Residents' Coalition and shall deposit all monies and other
valuable effects of the Coalition in the name and to the credit of
Putnam Valley Residents' Coalition in such banks or depositories as the
Executive Board may designate. The Treasurer, at regular monthly
Executive Board meetings, shall render a statement of accounts, shall
at all reasonable times exhibit Putnam Valley Residents' Coalition
financial records and accounts to any Officer or Executive Board member
requesting such, and shall perform all duties incident to the position
of Treasurer subject to the control of the Executive Board.
ARTICLE VI - THE ADVISORY BOARD
- The membership shall meet annually.
- The membership shall elect the Executive Board
- Membership actions must be approved in conformity with the
definition of QUORUM for the membership as stated in ARTICLE IX. Proxy
votes may be taken in accordance with Section 609 of the Not-for-Profit
- The membership cannot take an action prohibited to it, or
in contradiction of these by-laws.
ARTICLE VII - PARLIAMENTARY PROCEDURE
- The Advisory Board shall consist of experts in particular
areas, such as: law, government, engineering, public relations,
architecture, traffic, taxes, planning, zoning, health and safety and
the environment. These exerts shall be appointed by the Executive
Board. Their terms shall be open-ended. They may be removed with or
- The Advisory Board shall advise the membership and/or the
Executive Board on matters of concern to Putnam Valley Residents'
Any parliamentary question shall be resolved by Robert's Rules of
ARTICLE VIII - BY-LAWS
These by-laws can be amended by a two-third (2/3) vote of a quorum of
the membership or by a majority vote of a quorum of Executive Board
members. Written notification by regular U.S. mail of proposed by-law
changes, additions, etc. must be sent at least one (1) month in advance
of the scheduled voting taking place at the Putnam Valley Residents'
Coalition annual meeting.
ARTICLE IX - QUORUM
A quorum for an executive board meeting shall be a majority of the
total Executive Board, not simply those present. All actions or
decisions by the Executive Board must conform to this definition.
Should an action or decision be deemed urgent and a quorum not be
present, those in attendance shall have their names and votes recorded.
Only when all remaining Executive Board members are contacted and their
names and votes recorded can it be judged that a quorum exists - the
majority of the total Executive Board.
ARTICLE X - MEETINGS
ARTICLE XI - SPECIAL MEETINGS
- All meetings of the membership shall be open to the public.
All meetings of the Executive Board shall be open to all members of
Putnam Valley Residents' Coalition and occasional guests whose concerns
and information are germane to the work of Putnam Valley Residents'
- An annual meeting shall be held in the fall of each year in
order to fill vacancies in the Executive Board, provide a report to the
members, and address other items of interest to members. Written
notification of such to the membership by the Executive Board is
mandatory at least one (1) month prior to the Putnam Valley Residents'
Coalition annual meeting (see Section B - Duties of the Executive
Special membership meetings may be held upon the call of the Executive
Board. Written notification by regular U.S. mail of special meetings
must be sent at least ten (10) days in advance.
ARTICLE XII - USE OF THE ORGANIZATION NAME
No member of Putnam Valley Residents' Coalition shall use the name of
the organization or otherwise purport to act in or appear on its
behalf, or confer its endorsement of any position, or person without
the authorization of the Executive Board.